CHAPTER 5 OFFICIALS PART B Appendix 1- Event Secretaries
• The duties and responsibilities of all Event Officials including Marshals are detailed in Chapter 5.
• The relevant general provisions of Part A App. 2 to this Chapter apply together with the specific obligations in this Appendix.
1. Event Secretary
1.1. The Event Secretary is responsible for all materials and notices required for the organisation of the Event. This documentation may be created by other persons responsible to the Organisers and includes all paperwork pertinent to the Event including acceptance of entries, allocation of Competition numbers, collation of signing-on declarations, Licence examinations where applicable and the submission of items required to be sent to the ASN Steward and / or the ASN after the Event.
1.2. The Organisers may appoint one or more deputies to assist the Event Secretary.
1.3. The Event Secretary must be present through Practice / qualifying and the Competition to assist in the correct running of the Event.
1.4. The Event Secretary must maintain a list of novice Competitors.
1.5. Competitors who fail to produce the necessary documents to prove their eligibility to take part in an Event must be reported by the Event Secretary to the Steward( s).
1.6. The Event Secretary and any Deputies shall:
a. Have access to a current edition of the applicable NCR( with amendments if any).
b. Post on the Official Notice Board( whether physical or digital) all Permits, bulletins, authorisations, penalties or other decisions, times, grids and Results and all of which are Official Documents. c.
Ensure all results, bulletins, decisions and communications are signed, timed and dated by the Clerk of the Course and / or Steward( s) at the point of issue.
d. Be responsible for receiving any Protests or Appeals from Competitors noting time of receipt. Thereafter they shall refer any Protests to the Clerk of the Course and any Appeals to the Steward( s). e.
f.
g.
h.
Ensure that the relevant Competitor signs and the Event Secretary must pass to the relevant Judicial Official the necessary Undertaking to pay the relevant Fee or any Fine imposed by the Judicial Officials.
Ensure that publicity for the Event is arranged in compliance with Chapter 3 so that the general public are aware of the Event.
Liaise with the Chief Timekeeper and Clerk of the Course to confirm the proposed timetable for the Event.
Ensure the ASN Steward, media services and connected parties are made aware of an Event cancellation.
1.7. All Official Documents issued for an Event by the Event Secretary must contain information required by Chapter 3.
Motorsport UK 2025 National Competition Rules Version 11
Chapter 5 Part B Appendix 1- Event Secretaries 193