CHAPTER 20 CROSS COUNTRY Appendix 12- Public Relations Guidance
1. Public Relations
1.1. Effective Public Relations( PR) work must be undertaken by Organisers of all Events using the Highway. The following advice will be useful:
1.2. Prior consultation with Route Liaison Officers who might require additional PR work in sensitive areas is essential. The work should be completed to allow enough time to undertake a re-route should this prove necessary.
1.3. Be diplomatic positive and clear about the legal aspects of route authorisation. If the Event is run in England or Wales do not intimate that it is authorised by the Police.
1.4. Avoid asking for‘ authorisation’ or‘ permission’ from householders as this can invite unnecessary difficulties. 1.5. Special consideration should be given to householders with pets or livestock.
1.6. All PR must be carried out by responsible members of the Organising Club or of a Local Club. All PR letters should be vetted and checked by the RLO and must indicate who the Organiser is( with a contact address and phone number) the date of the Event in which direction it is travelling and the approximate time of passing.
1.7. Where Organisers publish a guide to the route or specific locations for spectators they should ensure that:
a.
b.
Householders within 500m of any specifically advised location have been effectively contacted without difficulty and that these areas are properly marshalled
The information contains warnings of locations that spectators should avoid( blackspots sensitive areas etc).
1.8. Ensure that each PR crew prepares a report on each visit and that these are available to the RLO on request and to the Clerk of the Course and Stewards at the Event. Special note should be made of problem areas and reports must passed to RLOs for the benefit of future Events.
1.9. Contact should be made with local Police stations before and immediately after all Events. 1.10. See App. 11 Charts 8 and 9 for detailed requirements.
Motorsport UK National Competition Rules 2026 Edition 1
Chapter 20 Appendix 12- Public Relations Guidance 773